Creating your Program

Every program we create is customized to the specific client. Working with the director, curator or development staff accompanying the trip we help you design your ideal itinerary. The process normally begins 12 to 18 months in advance however some institutions work as little as six months out.

We treat each trip as a new opportunity to impress your benefactors and consolidate their relationship with your institution. We closely examine the needs of your travelers and listen intently to your focus and goals for the trip. Initial Destination Ideas.

After discussing destination possibilities, events and your group profile we will respond within a week with an Initial Program Grid and costing.

At this point many institutions like to send out a “save-the-date” letter to their most important patrons so that they have advance notice. Sometimes this is accompanied by a trip synopsis or may simply refer people to a trip website which we view as far more informative, economical and “green” than any brochure mailing.

For each program we create a personalized handbook and every program is accompanied by experienced Benefactor Travel staff that knows the region and speaks the language.

Finally, although the question is unfortunately rarely asked of travel providers, we are a fully licensed and insured travel company, an important legal detail that is all too often overlooked until something untoward happens. This is most important for the full protection of your institution and your travelers.  A few important questions to ask your current travel provider.